Alumni Relations Manager

• - Career Development
• Los Angeles, CA, USA
• 64480
• Salary
• Full Time
• Health, Dental, Vision, 401-K, FSA, Life, EAP, PTO

Responsibilities:

MANAGEMENT

• Supervise Career Development Alumni Relations Team.
• Complete annual performance evaluations for assigned team members.
• Create and maintain a fiscally sound Alumni Relations budget.
• Source and secure guest speakers for Career Development special events.
• Ascertain and recommend tools for the further development of departmental processes, brand development, and resources (publications, marketing materials, software, website presence, etc.).
• Develop and manage communication tools and resources for alumni base.
• Create copy for materials to be furnished to the target audience.
• Serve as an ambassador for the School, as needed.
• Additional duties and assignments as assigned by the Vice President of Career Development.

ALUMNI RELATIONS

• Conduct ongoing alumni outreach and correspondence to monitor employment status and collect detailed data. Research and track professional accomplishments of graduates.
• Compile detailed lists of award wins and nominations for alumni throughout the industry. Share these lists with relevant departments within the School, including Marketing and Admissions.
• Act as a Career Development intermediary in providing service on behalf of the Career Advisors outside of their main advising responsibilities.
• Document all conversations in CareerConnect (in-person, telephone, email).
• Manage and maintain Alumni Directory in CareerConnect.
• Lead monthly graduation rehearsals and graduation ceremonies.
• Disseminate information to graduates regarding graduation rehearsals and graduation ceremonies.
• Produce and oversee informational alumni surveys.
• Supervise alumni card creation and distribution for graduates.
• Supervise the restoration of the School's auditing program. Coordinate efforts with the Education Department and the Office of Registrar to process and approve alumni auditing applications.
• Establish, manage, and market alumni benefits as determined by the School's executive board.
• Collaborate with the Career Development team to deliver and work special events, such as Career Fairs, Workshops, Information Sessions, etc.
• Liaison and collaborate with faculty and staff; actively contribute to inter-departmental and/or company-wide meetings and projects, as needed.
• Maintain weekly hybrid office hours to establish/maintain relationships with students, alumni and faculty.

LAFS ALUMNI ASSOCIATION

• Oversee LAFS Alumni Association's progress and work in conjunction with the organization to produce quarterly events, including Alumni Mixers and Marketplaces.
• Recruit, manage and oversee internal and external advisory boards, with appropriate term limits as stated in bylaws.
• Revise and update bylaws, as needed.
• Supervise, schedule, and manage advisory board meetings.
• Maintain records and notes related to advisory board activities.
• Utilize Alumni Association events to connect with graduates in cohort and assist in facilitating necessary paperwork for ACCSC and BPPE employment verification goals.
• Utilize Alumni Association as a resource for employer referrals and CareerConnect job board.

SPOTLIGHT ACADEMY

• Lead candidate selection process for Spotlight Academy.
• Participate in event planning committee and host the Spotlight Award Ceremony, in conjunction with the School's Events Department.
• Assist with promotional materials and pre-interviews with Spotlight Academy inductees.
• Cultivate and maintain relationships with Spotlight Award recipients to identify potential areas of service and opportunity for our graduates.

INDUSTRY RELATIONS

• Source relationships with successful legacy alumni to cultivate internship and job leads in the entertainment industry for recent graduates.
• Attend industry seminars, conventions, events and conferences (as requested).
• Stay current on industry/hiring trends.

Experience Required:

• Minimum 5 years' experience in the entertainment industry and/or higher education.
• Strong understanding of target audience needs.
• In-depth knowledge of the systems, processes, terminologies, and trends of the entertainment industry.
• Prior experience in sales and marketing.

Preferred Experience:

• Bachelor's degree.
• Teaching/coaching/advisement and/or public speaking.
• Prior experience in an office environment.
• Previous experience hiring, onboarding, or recruiting.

Skills Required:

• Strong interpersonal, written, and oral communication skills.
• Strong grammar and correspondence skills.
• Strong proficiency with PC and Mac (MS Word, Outlook, Excel, Power Point, Keynote); ability to learn new programs as required.
• Ability to effectively communicate with a diverse alumni population.
• Position requires discretion, patience, compassion, confidentiality, and tactful issue resolution.
• Strong organizational skills, including time management, multi-tasking, and follow-through.
• Ability to work well under pressure, meet multiple, quick deadlines, and handle shifting priorities.
• Ability to remain current on industry trends, technology, craft, and hiring trends.
• Ability to read (and anticipate) target audience needs.
• Skills of liaison, generation, and maintenance of synergistic business relationships.
• Strong customer service skills, including the ability to swiftly resolve alumni issues.

Measurement of Success:

• Graduate satisfaction and communication.
• Alumni Association membership rates and retention.
• Demonstrate ability to manage project efforts from end-to-end and report on same consistently to Vice President.
• Demonstrate a strong desire to improve value to the Department, Programs, and School as a whole.
• Results of Annual Performance Evaluation, as dictated by supervisor.