HR Assistant

• - Human Resources
• Los Angeles, CA, USA
• 23.00
• Hourly
• Full Time
• Health, Dental, Vision, 401-K, FSA, Life, EAP, PTO

Purpose:

 As a member of the HR Team, the Human Resources Assistant will perform a variety of administrative and clerical support duties. This position provides HR support and guidance to all functional areas in California and Florida and manages special projects related to the HR and organizational initiatives assigned. This role is established to provide the broad exposure and experiences necessary to advance the HR Assistant in his/her career.

Essential Functions:

 Will process incoming mail and disperse as needed

• Will handle and maintain all employee files, records, and reports
• Ensure information entered into Plansource is accurate
• Will order supplies for the Team
• Answer HR-related questions, including benefits questions, as well as help administer enrollments, training, and process terminations
• Assist with responding to questions from employees and managers/directors about company benefits, policies, and HR programs.
• Provide general support day-to-day to the HR Director as needed. Identify and resolve issues quickly and effectively
• Will handle the scheduling of meetings in the Executive Suite and travel arrangements
• Special projects include supporting the President that may include preparation for meetings, such as ordering food, retrieving printed materials from the printer, other business-related errands
• Must have transportation to perform business errands on behalf of the school
• Valid license and insurance; if this is a personal automobile
• Other duties as assigned

Non-Essential Functions:

• Update and maintain the organization chart
• May conduct research on department-related matters, as needed

Education:

• High School Diploma or GED, Bachelors' Degree preferred

Work Experience Required:

• 1 year of HR related experience or office support.

Competencies/Knowledge/Abilities are those that are required and performed with or without an accommodation:

• Exceptional customer service focus, including attention to producing quality work
• Detail-oriented
• Effective communication, interpersonal, teamwork, and organizational skills
• Ability to prioritize multiple functions and tasks and manage work on time
• Superior verbal and written communication skills, with an emphasis on tact and diplomacy
  • Proven ability to perform effectively in a fast-paced environment
  • Experience working with a payroll system such as UKG, ADP or Paycom, a plus

Computer Skills are those that are required and performed with or without an accommodation:

• Proficient with Microsoft Office Suite
• Ability to learn and troubleshoot systems issues; partner with internal and external resources to resolve problems
• Able to enter data in accurately
• Able to identify information inaccuracies and correct or escalate to the Director

Environmental Factors are those that are required and performed with or without an accommodation:

• Work is performed in an office setting
• Standard office setting HVAC and electrical systems
• Standard photocopying and office equipment
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Physical Demands are those that are required and performed with or without an accommodation:

• Able to sit for long periods of time
• Able to lift and carry up to 30 lbs.
• Must be able to bend to the bottom draw of filing cabinets
• Able to stand for long periods of time as needed
• Able to see to work on a computer and navigate the keyboard to respond to email and prepare documents