Assistant Registrar

• - Enrollment
• Los Angeles, CA, USA
• 17.51
• Hourly
• Full Time
• Health, Dental, Vision, 401-K, FSA, Life, EAP, PTO

Purpose:

The role of an Assistant Registrar is to administer records, maintain student progression and perform other daily Registrar operations while maintaining adherence to established policies and procedures regarding Student Records at the Los Angeles Film School.  The position's primary responsibilities include essential scheduling and registration as well as responding to student and third-party inquiries for records maintained by the department.

Essential Duties & Responsibilities (those that must be performed with or without an ADA Accommodation):

• Perform essential student scheduling and registration functions daily and as directed.
• Maintain student database (CampusNexus/Anthology) with accuracy and in compliance with State, Federal, and college policies and procedures.
• Respond to telephone, mail, and email inquiries from students, staff/faculty, and third parties in a respectful and timely manner.
• Assist with data collection and audits by generating reports pertaining to registration, grades, student statuses, graduation requirements, etc.
• Provide support to Registrar Coordinators in processing credits, both external and internal.
• Carry out month to month course setup by creating sections, assigning instructors, updating student rosters, and entering class schedules.
• Process student status changes, course withdrawals, course substitutions, and final grade updates.
• Assist with updates to contact information of students.
• Process enrollment verifications, transcript requests and diploma requests
• When new hires join the team, assist with training as directed by the Senior Registrar.

Non-Essential Duties & Responsibilities (those that must be performed with or without an ADA Accommodation):

• Other duties as assigned and in concert with the growth of the department.

Other Responsibilities:

• Must maintain their own high-speed internet connection at home.
• Other duties as assigned

Supervisory Responsibilities

• N/A

Competencies | Knowledge | Skills | Abilities:

• Exceptional attention to detail and analytical skills
• Excellent communication skills (written and verbal)
• Outstanding organizational and time management skills
• Ability to work both autonomously and cooperatively
• Strong work ethic and professional judgment
• Familiarity with Adobe Acrobat DC and Adobe Sign
• Knowledge of the Family Educational Rights and Privacy Act (FERPA), academic standards and protocol

Education | Experience:

• Associate degree or higher
• At least two years of school-related administrative work experience, preferably in a higher education setting.

Certificates | Licenses | Registrations:

• N/A

Computer Skills:

• Strong proficiency with PC and Mac (MS Word, Outlook, Excel, PowerPoint, Keynote).
• Experience with student information systems (CampusNexus/Anthology preferred)
  • Ability to learn new programs as required, etc.

 Environmental Factors (are those that are required and performed with or without an accommodation):

• Computer use for up to 8 hours per day

Physical Demands (are those that are required and performed with or without an accommodation):

• Must be able to lift up to 25lbs, etc.

Emotional & Mental Demands (are those that are required and performed with or without an accommodation):

• Ability to work on multiple projects in a fast-paced environment
• Adaptable to change
• Ability to assist student and third-party requests in person, by phone and by mail

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.