Payroll Specialist

• - Accounting
• Los Angeles, CA, USA
• 26.00 - 27.00
• Hourly
• Full Time
• Health, Dental, Vision, 401-K, FSA, Life, EAP, PTO

Purpose:

Process payroll for the employees of the School including, but not limited to, review of timesheets and labor distribution reports. Reconcile payroll to budget and provide variances, as necessary.

Essential Duties and Responsibilities, but not limited to: (Those that must be performed with or without an ADA Accommodation)

• Processes payroll for employees of the School including, but not limited to, review of timesheets and labor distribution reports.
• Prepares month-end payroll journal entries including payroll and PTO accruals, payroll related reclassifications and payroll bank reconciliation items.
• Review detailed payroll reports for completeness and accuracy.
• Generates and prepares various payroll reports, including vacation reports, overtime reports and employee headcount reports.
• Create manual check requests for terminations and pay adjustments.
• Respond to all employees' inquiries in a timely and respectful manner.
• Maintains appropriate controls, including verifying Human Resources (HR) changes to the payroll system, comparing roster of employees to pay register, etc.
• Maintain the highest level of confidentiality for all employee payroll and personnel records.
• Evaluate payroll best practices to identify opportunities for increased effectiveness, efficiency, compliance and quality customer service.
• Enforce established payroll related policies, procedures and regulations and adherence to School and Governmental policies.
• Assists in yearend audits and tax reviews including W2.
• Assist VP Business Office in maintaining department payroll information for budgeting and forecasting purposes.
• Analyze monthly payroll to identify actual variances to budget.

Non-Essential Duties and Responsibilities: (Those that can be accommodated within an ADA Accommodation)

• Other duties and special projects as assigned.

Supervisory Responsibilities: NA

Competencies/Knowledge/Skills/Abilities:

• Good verbal and written communications skills
• Strong time management, organizational, interpersonal and problem-solving skills
• Strong analytical skills with the proven ability to analyze processes and suggest and implement new processes for continued improvement.
• Demonstrates accuracy and thoroughness and able to monitor own work to ensure quality and applies feedback to improve performance.
• Dependable, can follow instructions and responds to management direction, meet productivity standards and completes work in a timely manner.
• Excellent customer service
• Team player
• Ability to multi-task and prioritize and plan work activities and uses time efficiently.
• Open and willing to learn and adapt well to changes and pressures in the workplace including dealing with frequent change, delays and unexpected events.
• Ability to maintain a high degree of confidentiality.

Education and/or Experience:

• Bachelor's Degree in a business-related course, preferred.
• At least 3 years of hands-on experience in Payroll with a working knowledge of labor laws, accounting and cost center structure

Certificates, Licenses, Registrations:  NA

Computer Skills:

• Basic to advanced computer skills required (Excel, Word, spreadsheet and formula-vlookup, pivot tables, etc.)

Work Environment/Environmental Factors are those that are required and performed with or without accommodation.

• Work on the computer 8 hours per day.

Physical Demands are those that are required and performed with or without accommodation.

• Sitting, standing, computer work.

Emotional and Mental Demands are those that are required and performed with or without an accommodation.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.